GES Cautions on Salary Validation Irregularities of staff
The Ghana Education Service has issued a stern warning to all heads of institutions in the Upper East Region regarding the importance of proper salary validation for employees. In a letter dated June 16, 2025, and signed by Regional Director Alice Ellen Abeere-Inga, the service highlighted several concerns related to the validation process that have led to the re-activation of unverified salaries.
Table of Contents
Common Irregularities in Salary Validation
The letter outlines six key issues that have been observed:
- Using Validation as Punishment: Some managers have been using validation as a means of punishing employees, leading to unnecessary delays in salary payments.
- Failing to Add Incoming Employees: New employees are not being added to the system promptly, resulting in delayed salary payments.
- Validating Re-posted Employees: Employees who have been re-posted to other units are being validated as “Unknown” without proper notification to their new cost center managers.
- Wrongful Validation: Some employees are being wrongly validated as “Unknown,” and payment vouchers are being submitted without proper verification.
- Final Validators Submitting Payment Vouchers: Final validators are submitting payment vouchers without properly checking the work done by primary validators.
- Forwarding Payment Vouchers without Verification: Payment vouchers are being forwarded without verifying the names of employees who may have dropped off.
Consequences of Non-Compliance
The letter emphasizes that municipal/district directors will ensure that any validator who inappropriately denies an employee their earned salary will face sanctions, including an embargo on salary until the employee’s salary is restored.
Call to Action
The Ghana Education Service is urging all heads of institutions to exercise due diligence in ensuring that earned salaries are not unnecessarily withheld from employees. The service emphasizes the importance of productivity and industrial harmony, stating that “the worker who has earned a salary enjoys it at the end of the working month, in the interest of productivity and industrial harmony at all times.”
Conclusion
The Ghana Education Service’s crackdown on salary validation irregularities is a welcome move to ensure that employees receive their earned salaries promptly and without unnecessary delays. By addressing these issues, the service aims to promote productivity and industrial harmony in the education sector.
